Officiated

Officiated simplifies Workforce management with intuitive sections for Admin, Managers and Employees.

Track hours seamlessly with automatic time records, manage documents effortlessly, monitor real-time locations, Projects, Tasks, Forms and so on

— All-in-one secure platform

— Works as your in-house software

— Field Team Management on-sites

— Connect your offices with fields so that every team member feels like they’re all in the same room!

Available on

Android
iOS
Web
Desktop
Cloud

Request a Demo

Top Features

Officiated makes it easy for executives and managers to run their businesses with full control over projects, tasks, teams, costs and resources.

With features like automatic time tracking and task/job management, you can easily keep track of work hours, making sure every project stays on schedule. No more guessing or manual errors—everything is clear and organized.

The real-time location tracking lets you see where your teams are, helping you manage tasks efficiently, whether they’re in the field or in the office or in visits. This means less wasted time and faster project completion.

With seamless collaboration and instant access to documents from any phone or computer, you’ll have full visibility and control over everything & everyone anytime, anywhere.

By cutting down paperwork and ensuring smooth communication, Officiated boosts operational efficiency, reduces project costs, and guarantees accurate payroll. It’s the perfect solution for managing your business with ease, helping you stay on top of progress and achieve your goals. Share important documents, and make sure tasks and projects are done on time and under budget & timelines.

Revolutionizes workforce management with dedicated sections for Admin, Managers and Employees, drivers and custom roles!

Officiated will be your internal business solution, hosted on your own cloud infrastructure, ensuring that your business data remains solely with you. It will function just like your in-house software!

Ownership and Control
Security and Privacy: You will have complete control over data privacy, aligning with your in-house security protocols.
Seamless Integration: Officiated will work as your in-house software, providing a familiar and efficient user experience tailored to your business/operational needs. Can be integrated with any 3rd party tools.
Customization, Integration, Updates & Lifetime Maintenance and So on

Monitor Live Movement?

Top Features

Seamless Time Tracking
& Time History

Project, Task and Document Management
Field Management

Payroll & Report
Generation - BI

Comprehensive Employee Management & HRM

Privacy and Business Data
Security

Cloud Infrastructure
Cloud Computing

Real-Time Location
Monitoring & Location
History

Custom Forms, Safety & Security, Workflow Management

Multi Platforms
Android, iOS, Web, Cloud

Admin/Manager Section:

Employee Management:
- Admin/Managers can add/invite new employees via email, manage their profiles and monitor their activities.
- Access a comprehensive list of employees with their current work status, tasks, jobs, and uploaded documents.
- View the Timesheet history/total working hours for each employee effectively on tasks or jobs.
Real-time Location & Time Tracking:
- Track the real-time location & Time of employees during work hours for enhanced oversight and operational efficiency.
Project and Document Management:
- Admin/managers can add, edit, and delete projects, tasks and associated documents, making project, task & document management seamless for both desk & field operations. Scheduling & Planning and so on.
Custom Form and Data: Generate custom drag & drop Forms, Assign tasks, and Automate seamlessly.
Advanced Features:
- Generate Reports: Automatically calculate the total working hours of Employees on tasks, and projects and generate reports for payroll.
- Location History and Routes: View detailed location history and routes for employees, drivers, check visits and so on.
- Receive real-time push notifications.
- AI Assistant, Chatbots, CRM, HRM
- Document Binders.
- Unlimited storage, documents and users. data Safety + Security
- And many more.

Employee/Team Section:

Seamless Time Tracking:
- Automatic Timesheet Entry: Employees clock in/out automatically, capturing location data during work hours.
- Manual Timesheet Entry: Employees can manually add their work hours, ensuring flexibility with approvals.
- Update on tasks, jobs or visits
- Submit Forms and feedback.
- SOS/safety with reports
- View Schedules, Timelines, Jobs and Tasks
- Add Notes.
- Access and upload documents
- Log Reports.
- Expense Logs, Self Portal
- Generate Reports.
- And many more
Real-time Location Data Collection:
- Location data is captured only during clocked-in mode (working hours) for accurate time & location management.
Document Management:
- Employees can upload and manage project/job-based documents directly from their section.
Profile and Location Viewing:
- Employees can view their personal profiles and current location on Maps.
Project Details, Realtime Collaboration, Communication and Document Browsing.
And More

World's Only Custom Field Workforce Management Platform

Revolutionize Workforce Management with EmpowerLog Officiated's Top Modules

Time Tracking and Attendance

Real-Time Location Monitoring

Project and Task/Job Management

Document Management

Job Scheduling and Assignments

Payroll Management

Custom Forms

Workflow Automation

Employee Management

Incident and Crisis Management

Data Analytics and Reporting

AI-Powered Assistance

Mobile Access and Field Support

In-app communication

Safety and Compliance

Customization, Scalability, and Integration

Leave & Expense Management

Route Optimization and Dispatching

Delivery Management and Orders

CRM and Invoicing

Budget and Cost Tracking

Site Visits and Inspections

Asset & Resource Management

Property & Tenant Management

Customer Portal

Custom Modules

Time Tracking and Attendance

For Employees/Managers/Teams/Crew/Drivers: Log work hours easily using mobile apps on Tasks/Jobs/Projects including automatic clocking in and out.
Manual Timesheet Entry Option Available [Optional] with Edit Options + Approvals.
For Managers or Admins: Automatically track employee hours, including overtime, and manage accurate logs for payroll processing, project/job costing and so on.
Task/Project/Job Hours Tracking: Track time spent on tasks, jobs, and projects, and managers/admins can use this data for payroll and performance reporting. Generate instant reports.
Android & iOS Mobile Apps for Employees, Field Teams, Drivers, Crew, Visit Teams and So on

Project and Task/Job Management - Field Operations

For Managers/Employees: Managers or Employees are assigned tasks based on their skills and availability. They can track/update the progress of their assigned tasks, and post images, documents & feedback and projects using intuitive tools like task lists or project timelines using mobile apps or web dashboards. Collaboration with teammates and supervisors is made simple, ensuring tasks are completed efficiently.
For Managers/Admins: Admin or Managers can assign tasks, jobs and projects to employees, track project progress with easy-to-use planning & scheduling tools such as Gantt charts, and review historical data for future planning. The system sends reminders for approaching deadlines, ensuring that tasks stay on schedule. Budget and resource management tools are included to help manage project finances and team resources effectively. They can create custom forms and bind them with tasks to get feedback. Delivery or Visits can be assigned to drivers or delivery teams as a task/job and so on.

Real-Time Location Monitoring

For Employees: Employees' location data is captured during work hours through GPS, ensuring accurate tracking of work hours, tasks, jobs and visits. This helps maintain precise records of employee activity while respecting privacy by only tracking during clocked-in periods/working hours.
For Managers or Admins: Know where your employees are in real-time with GPS tracking. Set geofencing to get alerts when employees enter or leave job sites. ensuring accurate tracking of work hours, tasks, jobs and visits with location history and routes
Softexpoit Location Tracking System integrated - no. 1 Location tracking system in the world, works even if the employee app is in the background or completely closed or in their pockets - Works in any scenario - record every movement - seamlessly works with iOS and Android high background security rules

Document Management

For Managers/Team/ Employees: Managers/Supervisors/Employees/Crew or Drivers can upload and manage task or project-related documents from their mobile devices or web dashboard. They also have access to the documents and files added by managers/admins or other team members to stay up-to-date with the latest project materials.
For Managers/Admins: Managers and admins can upload/store all business documents in a secure, centralized location for projects/tasks/policy/safety/training as well as digital binders. Document version control ensures that all team members are working with the most recent versions of files. Documents can be shared easily with Team Members, and permissions can be set to control who has access to specific files.

Job Scheduling and Assignments

For Employees: Managers, Supervisors or Employees receive real-time updates on their schedules and job assignments through the mobile app or dashboard. They can view which tasks or job sites they have been assigned to, ensuring clarity on their work responsibilities.
For Managers/Admins: Managers can create custom schedules for employees, assign them to specific projects or job sites, and make updates in real-time if schedules change. This allows for flexibility in managing multiple teams, jobs and projects simultaneously.

Payroll Management

For Employees: Employees can access their total working hours, generate self-working hours reports, access pay stubs, view paid/unpaid leave balances, and submit leave requests through the self-service portal.
For Managers/Admins: Managers and admins can automate payroll calculations based on employees' work hours, overtime, benefits, allowances and leave with tax calculations, deductions and so on - automatically based on the payment profile. Generate payslips and so on. Custom payroll fields allow for taxes, tax brackets, allowances, and benefits to be automatically calculated - All Dynamic Fields can work for any region
The system can be integrated with third-party payroll-payment solutions, simplifying payroll transfers and compliance

Custom Forms Generation & Get Feedbacks

For Employees: Employees can fill out and submit custom forms for feedback, incident reports, or surveys with ease
For Managers/Admins: Managers can create custom forms with no code drag and drop feature, create any type of form according to the business requirements, get feedback and analysis on data or take actions, and assign tasks with form data and so on.
This reduces manual tasks and ensures efficient operations.
Create Forms for incident reports, surveys, recruiting, expense tracking, customer ticketing, satisfaction tracking, order taking/completing as well as taking Signatures - Fully Dynamic.
Create tasks, jobs or visits using submission data, analysis dashboards and so on

Workflow Automation

For Employees:
Employees benefit from automated workflows when forms are submitted. For example, upon form submission, tasks can be automatically assigned, feedback can be instantly shared, or a new job/project can be started, and support tickets can be automatically created streamlining their responsibilities.

For Managers/Admins:
Managers can set up automated workflows triggered by form submissions or other events. For example:

Automatically assign tasks or projects when forms are filled out.
Notify related users and external stakeholders.
Initiate feedback loops, project stages, support tickets or follow-up tasks based on predefined conditions.
Automate notifications to employees, managers, and even external parties when certain actions are taken.

Third-Party Automation & Integration:
The platform supports automation with third-party tools beyond internal processes.

Employee Management (HRM)

Employees or Crew or Team Members or Drivers can access a self-service portal where they manage profiles, update contact details, view timesheets, log expenses, share documents, and receive task updates. The portal allows them to request leave, access pay slips, submit forms, receive notifications, activate SOS during emergencies, check schedules, submit reports, and track compliance and certifications—all in one place.

Admin or Managers, on the other hand, have comprehensive access to employee profiles, roles, historical data, contact info, emergency contacts, medical concerns, certifications, etc. They can assign jobs, manage timesheets, track project expenses and task/job updates, create custom roles, and monitor both desk and field employees, teams, drivers and subcontractors. They oversee schedules, training, certifications, and compliance, generate forms, accurate payrolls, digital reports, recruiting, onboarding and so on — making it a complete workforce management solution.

Incident and Crisis Management - Business Continuity

Employees can report workplace incidents or send emergency (SOS) alerts with real-time location data during crises.
Managers can set up crisis response plans and receive real-time alerts for incidents. They can track reports to ensure compliance and safety.
Workflow for Crisis Management + Pre-Planed tasks activated to ensure business continuity

Data Analytics and Reporting

For Employees:
Employees can view personal performance metrics, working hours, and task progress. They can use these insights to improve their productivity and stay on track with their responsibilities.

For Managers/Admins:
Managers can access customizable dashboards and automated reports on attendance, working hours, project and job progress, payroll, employee location history, and expenses. Tools like Gantt charts, Kanban boards, and resource reports, realtime notifications enable data-driven decision-making and more efficient management.

AI-Powered Assistance [Chat bot]

For Employees:
Employees can use the AI assistant to ask about tasks, documents, and schedules, or access the knowledge base for job-related information. The AI provides real-time answers and updates, helping employees stay informed and productive.

For Managers/Admins:
Managers can automate workflows, assign tasks, create forms, and get instant updates on projects, timesheets, or employee locations through a single prompt with the AI assistant, improving efficiency in minutes.

Mobile Access and Field Support - Real Time

For Employees:
Employees, including drivers, crews, and field teams, can use the mobile app (iOS and Android) to access schedules, tasks, job details, log hours, provide updates on tasks or visits, share documents, and submit feedback—all on the go. Offline mode ensures they can continue working without an internet connection, with data syncing once back online.

Desk employees can use web apps or desktop software to perform their tasks seamlessly.

For Managers/Admins:
Managers can monitor employee activities in real time, allowing for flexibility and quick decision-making. Admins can assign employees to specific managers, while managers can access all information through mobile apps or web apps on their computers. Admins have full access to employee data, task/job progress, and decision-making tools, enabling efficient oversight and both desk & field team management in Real-time whether in the office or out in the field/job sites/visits.

In-App Communication Tools

For Employees:
Employees can communicate easily with their team members and managers through built-in chat, messaging and notifications. This allows them to share updates, ask questions, and collaborate on tasks in real-time. They can also share documents, provide feedback, and stay informed about important announcements or changes in job schedules directly within the app.

For Managers/Admins:
Managers and admins can use in-app communication to send important updates collaborate with team members and announcements to their teams instantly. Notifications keep everyone informed of changes in real time, ensuring smooth coordination between desk and field employees.

There is an inbuilt task/job collaboration page for each job/project as well as a separate communication system for faster decision-making and efficient collaboration.

Safety and Compliance

For Employees:
Employees can follow safety protocols, and checklists set by the company, report any safety incidents and ensure compliance with health, safety, and environmental (HSE) guidelines. This ensures that all field and desk employees adhere to safety standards, protecting them in the workplace.

For Managers/Admins:
Managers can track safety incidents, check lists analyze records, and ensure compliance with safety regulations. The platform includes built-in safety management tools that allow for proactive incident reporting, real-time alerts, and tracking of safety compliance metrics.

Customization, Scalability, and Integration

Officiated is fully customizable, allowing businesses to add or remove features as needed. Workflows can be tailored to match specific processes, and branding can be personalized with company logos and colors. The platform’s scalable infrastructure ensures that it can grow with your business, supporting teams of any size.

Integration with Third-Party Tools:
Officiated seamlessly integrates with other existing systems like HR, Sales tools, accounting, and other tools, allowing smooth data flow between platforms. This enables businesses to automate processes by syncing data across various systems.

Route Optimization and Dispatching

Officiated helps businesses optimize routes for field employees, sales teams and drivers, reducing travel time and improving efficiency.

The platform enables real-time dispatching, allowing for on-the-fly changes in routes and job assignments, ensuring timely task completion, updates on tasks, visits and so on.

Attach proof documents and images.

Track real-time locations seamlessly. get accurate updates

Delivery Management and Orders Tracking

Officiated offers a robust Order Management System that enables businesses to manage and track orders seamlessly. Businesses can assign drivers, monitor delivery progress in real-time, and ensure timely delivery completion.

Automated scheduling tools help allocate resources efficiently, ensuring that each order is processed and delivered on time, with proof of delivery. share tracking links with customers if needed.

The system also provides real-time updates, allowing managers to track order statuses, driver locations, and delivery times, ensuring full visibility from order creation to delivery completion.

CRM and Invoicing

Officiated comes equipped with powerful Customer Relationship Management (CRM) tools that help businesses effectively manage customer interactions.

Businesses can store and organize customer information, and monitor the status of deals or opportunities. This enables businesses to maintain strong relationships with clients, streamline communication, and ensure that all interactions are tracked and accessible in one centralized system. Integrate Email system as well as SMS system.

In addition to CRM, Officiated offers integrated Invoicing capabilities that automate the billing process.

Once tasks, projects, or services are completed, invoices are generated automatically based on predefined criteria such as time worked, job completion, or project milestones.

This ensures that billing is accurate and timely, reducing manual errors and administrative workload. Businesses can customize invoices with branding elements, apply taxes, discounts, and other financial adjustments, and track the status of invoices—whether they are pending, paid, or overdue.

The invoicing system also syncs with integrated custom payment gateways to simplify the financial management process, making it easier to track payments and revenue.

Budget and Cost Tracking

For Employees:
Employees can log expenses directly related to specific projects or tasks, including materials, labor, and other resources. They can submit expense reports for approval and track their submissions.

For Managers/Admins:
Managers can monitor overall project costs, track budget allocations, and review detailed expense reports. The system allows for real-time tracking of all project/job related costs, ensuring that projects stay within budget. Managers can also generate cost summaries and reports, breaking down labour, materials, and equipment costs for accurate financial oversight. Automatic alerts notify managers when costs exceed predefined thresholds.

Site Visits and Inspections

For Employees:
Field employees and inspectors can schedule and log site visits through the mobile app, recording detailed inspection results and taking photos or notes. They can submit inspection reports directly from the site, ensuring immediate documentation of conditions, safety checks, or project milestones.

For Managers/Admins:
Managers can schedule inspections, assign inspectors, and track visit outcomes in real time. Automated reminders ensure that routine site visits are completed on time. Post-inspection reports are stored centrally, allowing managers to track site conditions, safety compliance, and any issues that require follow-up action. All data is easily accessible for future audits or project evaluations.

Asset & Resource Management

Managers/Admins can allocate resources such as tools, equipment, materials and vehicles to specific jobs or projects. The system tracks the usage of all company assets, ensuring that resources are being utilized efficiently. Maintenance schedules and depreciation reports can also be generated to keep assets in optimal working condition. This ensures that materials and resources are distributed properly across multiple projects without overspending or resource shortages.

Tenant Management, Property Listings, Lease Contracts, and Maintenance Requests

Tenant Management:
Managers can track tenant details, including lease agreements, payment histories, and contact information. The system allows for automated reminders for lease renewals and rent due dates, ensuring smooth tenant relations and reducing administrative overhead.

Property Listings and Lease Contracts:
Managers can list properties available for sale or lease, manage lease agreements, and track property status (e.g., available, leased, under contract). Lease contracts can be generated, stored, and shared directly with clients, streamlining the contract signing process. Documents related to properties can be securely stored and managed, with version control to ensure legal compliance.

Maintenance Requests:
Tenants can submit maintenance requests via a tenant portal, while managers and maintenance teams can track and respond to these requests efficiently. The system logs all maintenance work, allowing for detailed reporting on property upkeep and tenant satisfaction.

Customer Portal

A dedicated customer portal allows tenants, clients, or customers to log in and manage their interactions with the business. Customers can view their project statuses, and job updates, track orders or services, and access important documents (such as contracts or invoices) in one place. Tenants can manage their lease agreements, submit maintenance requests, and track payments.

For Managers/Admins:
Managers can configure customer portals to provide clients with the specific information they need. This reduces administrative tasks, as customers can directly access updates, view documents, submit requests, and pay invoices through the portal. The system is customizable to suit different industries, such as allowing tenants to manage their lease contracts or clients to review project timelines.

Custom Modules Development

Officiated can be tailored to meet any specific business requirements by developing custom modules based on your unique needs. Whether you're looking for a specialized workflow, advanced automation, or industry-specific tools, we will work closely with you to integrate and implement the perfect solution.

Examples of Custom Modules:

Fleet Management: Track and maintain a fleet of vehicles with real-time updates on location, fuel usage, and maintenance schedules.
Inventory Management: Manage stock levels, automate reorder processes, and track inventory across multiple warehouses.
Customer Support Portal: Create a client-facing portal where customers can submit tickets, track issues, and receive real-time updates.
Compliance and Certification Tracking: Track certifications and compliance requirements for regulated industries, ensuring that all documentation and qualifications are up to date.
Emergency Response Tracking: Track ambulances, response times, and critical resources in real-time for healthcare providers.
School bus management, bus management and schedules, etc.